CONTEXT #
This guide describes how to edit the assignment of a folder in AjourBox so that you control which companies have access to the folder and its subfolders.
RELEVANCE #
You need this guide when you want to give or remove access for one or more companies to a specific folder in the project. AjourBox is permission-controlled, and by editing the assignment you ensure that only the companies that should have access to a folder can actually see and open it.
PREREQUISITES AND REQUIREMENTS #
- You must have the permission “Manage assigned folders” enabled under Project permissions → AjourBox → Assigned folders to be able to edit assignments.
- The following roles can see all folders in the project, regardless of whether their own company has been granted access:
- System administrator, Project Administrator, Project Manager
- Other users can only see the folders that their own company has been granted access to.
GUIDE (step by step) #
Step 1: Log in to your Ajour system and click AjourBox in the top navigation menu.
Step 2: Select the relevant project in the dropdown menu at the top left.
Step 3: Find the desired folder in the folder tree on the left side.
Step 4: Right-click the folder name and select Edit assignment in the context menu.
Step 5: The “Edit permissions for: [folder name]” dialog opens. Here you see a blue chip for each company that currently has access to the folder, a search field for finding and adding companies, and a list of available companies under “Companies”.
Step 6: To add a company, click the search field, type the company name and click the company in the list. The company is then added as a blue chip at the top of the field.
Note: If you cannot find a specific company in the list, there can be two reasons:
- No users from that company have been linked to the project yet, or
- You are assigning a subfolder where the company has not been granted access to the parent folder in the hierarchy. A company must have access to a parent folder before it can be granted access to a subfolder.
Step 7: To remove a company, click the cross (×) on the company’s blue chip.
Step 8: Click Save to confirm the changes, or click Close to cancel without saving.
Note: The assignment applies to the selected folder and any subfolders. Users from companies that are not on the list can see neither the folder nor its contents.
NEXT STEPS #
- Assign or remove the permission “Manage assigned folders” for other users via User administration
- Review the other permissions under Assigned folders (e.g. Edit files, Delete files, Read) if you need to fine-tune access further
- Check the folder hierarchy if a company is missing from the search list, to see whether it is due to missing access to a parent folder