How to submit an offer or PQ documentation for a tender
CONTEXT #
This guide describes how to upload an offer or PQ documentation (prequalification) for a tender via the web in the AjourTender module. It covers selecting a contract, filling in offer details, and uploading the offer file and supplementary files.
RELEVANCE #
This guide is relevant when you, as a registered bidder, want to submit your offer or PQ documentation for a tender. It guides you through the entire upload process, from selecting a contract to final submission.
PREREQUISITES AND REQUIREMENTS #
- You have a user account on the tender platform and are logged in
- You are registered for the relevant tender
- You are invited to participate in at least one contract in the tender
- You have your offer documentation ready for upload as one single file. The offer file must not be a .zip file
- You know your total price both incl. and excl. VAT
GUIDE #
Step 1 – Open the Offer/PQ tab Click the “Offer/PQ” button in the menu bar on the tender page. The tab shows an overview of the contracts you are invited to participate in.
📋 Note: The project may contain more contracts than those visible to you. You can only see the contracts you are invited to participate in.
Step 2 – Select a contract Click the contract in the list that you want to submit an offer for. The selected contract is highlighted, and the upload options are now shown on the right.
Step 3 – Click “Upload Offer/PQ” Click the “Upload Offer/PQ” button to open the upload dialog. A new dialog opens with fields for reservations, total price, and documentation.
Step 4 – Fill in reservations If you have reservations regarding the project, enter them in the “Disclaimer” field. If you have no reservations, leave the field empty.
Step 5 – Enter the total price Enter your total price in the “Total price” field. Prices are by default excl. VAT and in the currency stated in the tender material.
⚠️ Important: Check whether the tender material requires the price to be stated incl. or excl. VAT, and adjust your price accordingly.
Step 6 – Upload offer documentation Click the “Click here to upload offer/PQ file” button and select the file you want to upload.
📋 Note: Only one file can be uploaded in this step. The offer file cannot be a .zip file. If you have several files, you can upload them as supplementary files after the offer file has been uploaded (see Next steps). .zip files can also be uploaded there.
Step 7 – Submit the offer Click the “Upload Offer/PQ” button to send your offer. The offer is now submitted, and you will see a confirmation.
💡 Tip: You can delete or change your offer and documentation until the tender’s submission deadline. Once the tender is closed, it is no longer possible to change the uploaded offer.
NEXT STEPS #
- Upload supplementary files – After the offer file has been uploaded, you can add further files as supplementary documentation to your offer. .zip files can also be uploaded here
- Submit questions – If you have questions about the tender, you can submit them directly via the platform under the “Questions” tab
- Follow up on your offer – Keep track of the tender deadline and any updates from the tender manager