CONTEXT #
This guide describes how to manage files in the AjourBox app. The guide covers three actions in the file list: downloading a file to your device, renaming a file and deleting a file. The guide is based on the app view.
RELEVANCE #
You need this guide when you want to access a file offline on your device, when a file needs a different name to be easier to identify, or when a file is no longer relevant and must be removed from the folder.
PREREQUISITES AND REQUIREMENTS #
- You must have access to the AjourBox app and the relevant project
- Your user and company must have been granted access to the folder
- You must have the necessary permissions to edit or delete files in the folder
- You must have navigated to the folder that contains the file
- You must have an internet connection to be able to download a file
GUIDE (step by step) #
Download a file #
Step 1: Find the file in the file list. Files that have not yet been downloaded to your device are shown with a download icon next to the file name.
Step 2: Tap the download icon next to the file.
Step 3: Wait while the download completes. A short loading indicator is shown, and then the file is marked with a checkmark, showing that the file has now been downloaded to your device.
Step 4: Tap the file to open it. The file opens and is displayed in the device’s own file viewer.
Step 5: Tap the “Share” icon if you, for example, need to save the file locally on your device or send the file by e-mail.
Rename a file #
Step 5: Tap the icon with three vertical dots next to the file you want to rename.
Step 6: Select Rename in the menu that appears.
Step 7: Edit the file name in the text field. The field is pre-filled with the file’s current name, so you can add to or change parts of the name.
Step 8: Tap Rename to save the new name, or tap Cancel to cancel. The file is then shown with the new name in the file list.
Delete a file #
Step 9: Tap the icon with three vertical dots next to the file you want to delete.
Step 10: Select Delete in the menu that appears.
Step 11: Confirm the deletion in the dialog that appears by tapping Delete. Tap Cancel if you change your mind.
Important: Check that it is the right file before you confirm the deletion. The file is removed from the file list when you confirm, and this cannot be undone.
NEXT STEPS #
- Upload new files to the folder
- Navigate to another folder to manage more files
- Synchronise your device to update the file list