CONTEXT #
This guide describes Folder log, a function in AjourBox (web) that provides a folder-specific view of the activity history for a single folder. AjourBox keeps a full log of all events in the system, including who has downloaded, edited or revised files, and Folder log shows the part of this log that relates to the selected folder.
The log shows a chronological list of actions performed in the folder. Examples of events that are logged:
- File detached – a file has been deleted or moved away from the folder
- Folder download requested – the entire contents of the folder have been downloaded
- Subfolder created from template – a subfolder has been created based on a template
- File attached – a file has been linked to the folder
Each log line shows three columns: Time stamp, Changes (with description) and Changed by (user and e-mail).
RELEVANCE #
You need this guide when you want an overview of what has happened in a specific folder – for example who has downloaded, added or removed files, and when it happened. Full history is kept, and all actions are logged automatically, which makes it easier to ensure progress in the project and to clarify more quickly any conflicts or uncertainties about what has been done in the folder.
PREREQUISITES AND REQUIREMENTS #
- You must have access to the folder whose log you want to see
- AjourBox is permission-controlled, so you can only see logs for folders you have been assigned access to
- Administrators and project administrators have access to all folders and their respective logs
GUIDE (step by step) #
Step 1: Open the desired project in AjourBox
Step 2: Find the desired folder in the folder tree on the left
Step 3: Click Menu at the top left of the content view, or right-click directly on the folder name
Step 4: Select Folder logs in the menu that appears
Step 5: A window titled “Folder logs: [folder name]” opens and shows a list of all log lines for the selected folder
Step 6: Use the search field at the top right of the log window to filter the log lines. You can search on all data shown in the log, including letters, words, names, sentences, numbers and dates
Step 7: Adjust the number of log lines shown per page via the Show field at the top of the window, if needed
Step 8: Click Close to close the log window
NEXT STEPS #
- See the guide on file management in AjourBox if you want to know more about the actions that are logged (download, renaming, deletion etc.)
- See the guide on assigning folders if you need to give other users access to a folder’s log
- Contact an administrator if you experience that you do not have access to a folder log you expect to be able to see