---
title: Inviting users to a tender
description: "Context This is a web-based tender portal (AjourTender). Here the bidders can invite other users to view and work on the tender. The function is accessed via a button in the top right corner of the tender page, and the…"
url: "https://help.ajoursystem.com/en/docs/inviting-users-to-a-tender/"
updated: "2026-10-22"
category: AjourTender
---

# Inviting users to a tender

Context



This is a web-based tender portal (AjourTender). Here the bidders can invite other users to view and work on the tender. The function is accessed via a button in the top right corner of the tender page, and the invitation is made via a form followed by an e-mail being sent.



Relevance



This guide is relevant when, as a bidder, you want to give colleagues or partners access to a specific tender - for example, to let a colleague contribute professional input, prepare bid material or follow the status of the tender.



Prerequisites and requirements




You are logged in to AjourTender as a bidder



You have access to the tender in question



You know the name, e-mail address and, if applicable, company name of the person you want to invite



The invited person must have access to the e-mail account the invitation is sent to




Guide (step by step)



Step 1 - Open AjourTender Navigate to the tender you want to invite other users to. You see the tender's detail page with tabs such as "Tender/PQ", "Tender materials", "Questions" and others.



Step 2 - Click "Invited users" Click the "Invited users" button in the top right corner of the tender page.



Step 3 - Click "Invite more to the tender" A box is displayed with the text "No invited users" and a button. Click the "Invite more to the tender" button to open the invitation form.



Step 4 - Fill in the invitation form A dialog titled "Invite User" opens. Fill in the fields:




First Name - enter the invitee's first name



Surname - enter the invitee's last name



E-mail - enter the invitee's e-mail address



Company name - enter the name of the invitee's company



Telephone number. - enter a telephone number (optional)



Job title - enter a job title (optional)




Step 5 - Send the invitation Click the "Invite User" button in the bottom right corner of the dialog. The form closes, and the system automatically sends an e-mail with an invitation link to the specified e-mail address.



Important: The invitation link in the e-mail is personal and linked to the specific e-mail address entered in the form. If the recipient forwards the e-mail to someone else, the link will not work for the new recipient. If you want to give another person access, a separate invitation must be created for that person.



Remark: You can invite more users by repeating steps 3-5 for each person.



Step 6 - Confirm the invitation The invited user then appears in the list of invited users on the tender page once they have accepted the invitation.



Next steps




Manage invited users - go to "Invited users" to see the overview of all invitees and their status



Add bid material - click the "Tender materials" tab to upload or review relevant material for the tender



Follow up on the invitation - contact the invitee directly if they have not received or responded to the invitation e-mail