---
title: Edit a tender
description: CONTEXT This guide describes how to edit a tender with the status Active in AjourTender (web version). Editing takes place in a guide with 7 tabs, where you can adjust everything from basic information to deadlines, contracts and material. RELEVANCE…
url: "https://help.ajoursystem.com/en/docs/edit-a-tender/"
updated: "2026-10-22"
category: AjourTender
---

# Edit a tender

CONTEXT



This guide describes how to edit a tender with the status Active in AjourTender (web version). Editing takes place in a guide with 7 tabs, where you can adjust everything from basic information to deadlines, contracts and material.



RELEVANCE



You need this guide when information about an active tender needs to be updated or corrected - for example if you need to change deadlines, add contracts, revise or upload new tender materials.



PREREQUISITES AND REQUIREMENTS




You must have the permission "AjourTender - Tender administrator"



You must have access to the AjourTender module



The tender must have the status Active




Note: The Edit function in Menu is only available for tenders with the status Active. For other statuses, the following applies:




Created: The button does not exist - the tender opens automatically in edit mode



Approved: The button does not exist - the tender opens automatically in edit mode



Closed: Can no longer be edited, but can be reopened or completed



Cancelled: Can no longer be edited and cannot be reopened



Completed: Can no longer be edited and cannot be reopened




Important: There is no Save button in the edit guide. Changes are saved automatically. Be aware that corrections take effect immediately.



GUIDE (step by step)



Step 1: Go to the AjourTender tab in the top menu, and open the active tender you want to edit by clicking SHOW.



Step 2: Click the Menu button, and select Edit in the drop-down menu. The edit guide opens with 7 tabs at the top.



Step 3: On the Name & Case tab you can edit Tender name, Tender number, Short description, Contracting entity, External website and Contact person, and upload an image via Select image.



Note: Project, Currency and the functions under Quote/PQ material and prices - "Offer prices are including VAT" and "Offer/PQ material and prices are visible to the tenderer during the tender process." cannot be edited once the tender has been activated. If you have made a mistake in these fields, you must create a completely new tender, or contact EG Ajour support and request that the tender be reopened.



Step 4: On the Type & Form tab you can see the selected Tender Type and Tender Form.



Note: Tender Type and Tender Form cannot be changed once the tender has been activated. If you have made a mistake in these fields, you must create a completely new tender, or contact EG Ajour support and request that the tender be reopened.



Step 5: On the Deadlines tab you can edit Deadline for questions and Deadline. Click the calendar icon next to the desired field to select a new date.



Note: Tender starts (publication) cannot be changed once the tender has been activated.



Step 6: On the Criteria tab you can see the selected Assignment criteria and any Selection criteria.



Note: Assignment criteria and Selection criteria cannot be changed once the tender has been activated. If you have made a mistake in these fields, you must create a completely new tender, or contact EG Ajour support and request that the tender be reopened.



Step 7: On the Contracts tab you can see and manage the contracts included in the tender, as well as which companies and users are linked as bidders. Click Invite bidder to add a new bidder to a contract or to change an existing company's bidder (User).



Note: You can only add new contracts or rename existing contracts if the function under Name & Case - "Offer/PQ material and prices are visible to the tenderer during the tender process" was turned on before the tender was activated.



Step 8: On the Material tab you can handle the tender materials in the folder structure on the left. Click Menu next to a folder to see your options: Download as .zip, Create folder, Paste, Rename folder, Update and Delete. Use the Upload files button to add new files to the selected folder.



Warning: If you delete a folder, any subfolders and files in it are deleted at the same time. You must confirm the action before the folder is permanently deleted.



Step 9: Click the Result tab to see the current tender. You are now taken back to the tender's normal view, where your changes are already saved and visible.



NEXT STEPS




Check the tender's log to see an overview of the changes you have just made



Review the tender materials to make sure that all relevant files are available



Follow up on contracts and participants if new bidders have been invited