---
title: "Categories/schema: Print"
description: "Printing and exporting groups, categories and control schemas CONTEXT This guide covers the web function for printing and exporting groups, categories and control schemas in AjourInspect & QA. The function is used to retrieve groups, categories and control schemas from…"
url: "https://help.ajoursystem.com/en/docs/categories-schema-print/"
updated: "2026-10-22"
category: "AjourInspect & QA / Categories/shema"
---

# Categories/schema: Print

Printing and exporting groups, categories and control schemas



CONTEXT



This guide covers the web function for printing and exporting groups, categories and control schemas in AjourInspect & QA. The function is used to retrieve groups, categories and control schemas from the system in various file formats, so they can be saved, shared or printed locally.



RELEVANCE



This guide is relevant when a user needs to document or share the project's setup outside the system - e.g. for reporting, archiving or further processing in Excel.



PREREQUISITES AND REQUIREMENTS




You must have access to the relevant project or the system setup



You must have the necessary permissions to access Categories/schema



You must know what you want to print



You must know which format you need (.pdf, .xlsx or .csv)



Note about file formats:



Groups can be printed as .pdf



Categories can be exported as .xlsx (Excel)



Control schemas can be printed to .pdf and exported to .csv (comma-separated file format, e.g. for Excel)




GUIDE (step by step)



Print groups (.pdf)



When you print a group, the group is included with all categories and control schemas in the .pdf file format.



Step 1: Click "Categories/schema".



Step 2: Select the desired project.



Step 3: Click "Menu".



Step 4: Click "Print".



Step 5: Left-click the group or groups you want to print.



Step 6: Click "OK".



Step 7: The system generates the report. It may take a moment before it is ready for download.



Step 8: Click the notification center (the bell) when the report is ready for download.



Step 9: The report is now displayed in the list.



Step 10: Click the download icon to download the report locally to your computer.



Export categories (.xlsx)



When you export a category, all subcategories and control schemas are included in the .xlsx file format.



Step 1: Click "Categories/schema".



Step 2: Select the desired project.



Step 3: Right-click the category you want to export.



Step 4: Select "Export template to Excel".



Step 5: The file is generated and is ready for download in your web browser.



Print or export control schemas (.pdf / .csv)



Step 1: Click "Categories/schema".



Step 2: Select the desired project.



Step 3: Click the control schema you want to print or export.



Step 4: Click the "square with arrow" icon.



Step 5: The control schema opens in a new window.



Step 6: Select "Print" to save as .pdf, or select "Export" to save as .csv.



NEXT STEPS




Open the downloaded file to check that the content is correct and complete



Share the file with relevant colleagues or partners, if that is the purpose



Repeat the process for other groups, categories or control schemas that need to be documented