User permissions in Ajour System
Finding User Permissions
1. Enter the administration module.
2. Click on the user whose permissions you want to see.
3. Click on “Permissions” to open the user permission panel.
Types of permission selector boxes:
4. The permission and all underlying permissions are selected.
5. The permission is not selected but some underlying permissions are selected.
6. The permission is not selected.
Tip:
7. Mouse over a permission to get an explanation of the specific permission.
Roles
8. A user role is a predefined set of permissions that is assigned to each user. In Table 1, each role is described in detail.
9. In order to assign a role to a user, simply choose the appropriate role from the drop-down list and click on “Save”.
| Role name | Modules | Role description |
|---|---|---|
| Level 1 / System Administrator | AjourInspect AjourQA AjourBox AjourFM AjourTender Administration module | – Generally manages the Ajour platform. – Orders an A- or a B-license. – Manage company category templates in Inspect and QA. – Creates and/or deletes projects. – Has all permission rights. – Typically has access to all projects. |
| Level 2 / Project Administrator | AjourInspect AjourQA AjourBox AjourFM AjourTender Administration module | – Manages projects in Ajour. – Manages users on their own projects. – Sets up categories for the project in Inspect/QA. – Administers AjourInsect, AjourQA, AjourFM AjourTender, AjourBox. |
| Level 3 / Project Manager | AjourInspect AjourQA AjourBox AjourFM | – Uses Ajour for projects on working days. – Has access to all project-specific areas of AjourBox, but can not create folders or delete other companies’ files. – Has access to the entire AjourFM, but can not delete other people’s BE cards. – Has access to the entire AjourIspect/QA, but can not edit or delete other companies’ registrations. – Sets up categories for the project in Inspect/QA. |
| Level 4 / Project Assistant | Assistant level: AjourBox AjourFM User level: AjourInspect AjourQA | – Keeps files in AjourBox updated with new versions, but can not publish files or delete other companies’ files. – Has access to the entire AjourFM, but can not delete other people’s BD cards. – Can use AjourInspect and AjourQA at the user level. |
| Level 5 / User | AjourInspect AjourQA AjourBox AjourFM | – Can see the registrations they themselves or their colleagues made, or which they themselves are the recipient of. – Comments on and sets status on own or assigned registrations in AjourInspect and AjourQA. – Uploads and views files in AjourBox in assigned and public folders. – Creates and fills in BE cards in AjourFM. |
| Level 6 / Observer | AjourInspect AjourQA AjourBox AjourFM | – Sees all registrations in AjourInspect and AjourQA. – Views files in AjourBox in assigned and public folders. – Sees all BE cards. |
| Level 7 / AjourBox user | AjourBox | – Uploads and views files in AjourBox in assigned and public folders. |
| Level 8 / AjourTender user | AjourTender | – Can only participate in a tender. Note: All users can participate in a tender. |
10. Allows you to clone the set of permissions of another existing user. Find the user whose permissions you want to clone in the list and click on “Save”.
11. Applies the standard set of permissions for the chosen role.
Tip: If you have changed the set of permissions for a role and want to reset it to the predefined standard, click on “Select role standard”.