Explanation of user permissions in Ajour System
Permission management is under user administration in Ajour. When selecting a user, a property can subsequently be selected for the user’s permissions to use. A permission tree is displayed which is a hierarchical division of permissions in Ajour.

AjourBox global
Project folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit project folders | Rename, create and delete folders under registration drawings in AjourBox | x | ||||
Edit registration drawings | Upload and delete registration drawings in the project | x | ||||
View registration drawings in AjourBox | See registration drawings in AjourBox | x |
Assigned folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | May create, rename and delete file in assigned folders | x | ||||
Own | May upload, delete and add description to own files | x | ||||
Own company | May delete and add description to files uploaded by users of the same company | x | ||||
Others | May delete and add description to all files | x | ||||
Show versioned files | See files before they are published and become a revision | x | ||||
Administrator | Assign and remove access to assigned folders | x | ||||
Read | May download files from assigned folders | x | ||||
Edit folders | May create, rename and delete sub-folders in the assigned folder | x | ||||
Revision and version control | Upload new revisions / versions and change number of revision | x | ||||
Publish files | Publish files in assigned folders | x |
Closed folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | x | |||||
Own | May upload, delete and add description to own files | x | ||||
Own company | May delete and add description to files uploaded by users of the same company | x | ||||
Others | May delete and add description to all files | x | ||||
Show versioned files | See files before they are published and become a revision | x | ||||
Read | May download files from closed folders | x | ||||
Edit folders | May create, rename and delete in closed folders | x | ||||
Revision and version control | Upload new revisions / versions and change number of revision | x | ||||
Publish files | Publish in closed folders | x |
Public folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | May upload, delete and add description to files | x | ||||
Own | May upload, delete and add description to own files | x | ||||
Own company | May delete and add description to files uploaded by users of the same company | x | ||||
All | May delete and add description to all files | x | ||||
Show versioned files | See files before they are published and become a revision | x | ||||
Read | May download files from public folders | x | ||||
Edit folders | May create, rename and delete public folders | x | ||||
Revision and version control | Upload new revisions / versions and change number of revision | x | ||||
Publish files | May change the status of a file from version to revision in public folders | x |
Generally | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility manager |
View disk usage | May see how much space the project data takes up in the system | x + All properties | ||||
Add / remove user licenses | May purchase and terminate licenses in the administration module | x | ||||
Edit category templates | May edit templates for the system and transfer them to a category | x |
Project permissions
AjourBox
Assigned folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | May create, rename and delete file in assigned folders | x | ||||
Own | May upload, delete and add description to own files | x | x | x | ||
Own company | May delete and add description to files uploaded by users of the same company | x | x | x | ||
Others | May delete and add description to all files | x | x | |||
Show versioned files | See files before they are published and become a revision | x | x | |||
Administrator | Assign and remove access to assigned folders | x | x | |||
Read | May download files from assigned folders | x | x | x | x | x |
Edit folders | May create, rename and delete sub-folders in the assigned folder | x | x | x | ||
Revision and version control | Upload new revisions / versions and change number of revision | x | x | x | ||
Publish files | Publish files in assigned folders | x | x |
Closed folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | May create, rename and delete file in closed folders | x | x | |||
Own | May upload, delete and add description to own files | x | x | |||
Own company | May delete and add description to files uploaded by users of the same company | x | x | |||
Others | May delete and add description to all files | x | x | |||
Show versioned files | See files before they are published and become a revision | x | x | |||
Read | May download files from closed folders | x | x | |||
Edit folders | May create, rename and delete in closed folders | x | x | |||
Revision and version control | Upload new revisions / versions and change number of revision | x | x | |||
Publish folders | May change the status of a file from version to revision in closed folders | x | x |
Public folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit files | May create, rename and delete file in public folders | x | x | x | ||
Own | May delete and add description to files that the user himself has uploaded | x | x | x | x | |
Own company | May delete and add description to files uploaded by users of the same company | x | x | x | x | |
Others | May delete and add description to all files | x | x | |||
Show versioned files | See files before they are published and become a revision | x | x | |||
Read | May download files from closed folders | x | x | x | x | x |
Edit folders | May create, rename and delete in public folders | x | x | |||
Revision and version control | Upload new revisions / versions and change number of revision | x | x | |||
Publish files | May change the status of a file from version to revision in public folders | x | x |
App
Files | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Edit | x | |||||
Other | May rename all files in AjourBox on the app | x | x | |||
Own | May rename own files in AjourBox on the app | x | x | x | ||
Delete | ||||||
Other | May delete all files in AjourBox on the app | x | x | |||
Own | May delete own files in AjourBox on the app | x | x | x | ||
Add | May add photo drawing to the app and add pictures to registrations to the web part | x |
Folders | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
View | ||||||
Public | May see public folders in AjourBox on the app | x | x | x | x | x |
Closed | May see closed folders in AjourBox on the app | x | x | |||
Create | May create folders in AjourBox | x | ||||
Delete | May delete folders in AjourBox | x | x | |||
Rename | May rename folders in AjourBox | x |
AjourTender
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Tender administrator | May create and edit tenders | x |
Generally
Property / Project | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Create | May create new projects | x | ||||
Edit | May edit information in the project | x | x | |||
Delete | May archive the project | x | ||||
Delete permanently | May delete the project | x |
Account | ||||||
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Change permissions | May change the permissions of the users | x | x | |||
Receive user registration e-mails | Receives an e-mail when the user asks for access from the login page | x | x | |||
Show all users | All users in the system will be visible in the administration | x | x | |||
Use AjourQA report generator | May apply report generator in AjourQA | x | ||||
Receive daily status on updated files in AjourBox | May receive notifications via mail when new files are uploaded in the folders to which the user has access | x | x | x | x | x |
AjourFM
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Delete | ||||||
Own | May delete own BE-cards | x | x | x | ||
With yellow / blue status | May edit or delete own BE-cards with yellow / blue status | x | ||||
With green / white status | May edit or delete BE-cards with green/white status | |||||
Other | May delete all BE-cards | x | x | |||
Edit | ||||||
Edit responsible / created | ||||||
With yellow / blue status | May edit BE-cards with yellow / blue status | x | x | x | x | x |
With green / white status | May edit BE-cards with green / white status | x | x | x | ||
Other | May edit all BE-cards | x | x | x | ||
Complete | ||||||
Own | May report own BE-cards complete | x | x | x | x | |
Other | May report the BE-cards of others complete | x | x | |||
Set responsible users | May change / set the responsible user on the BE-cards | |||||
Set maintenance responsible | May set responsible of operation on BE-cards | x | x | |||
Set warranty responsible | May set responsible of guarantee on BE-cards | x | x | |||
AjourFM Generally | ||||||
Create | ||||||
Reopen | May reopen approved BE-cards | x | x | |||
Approve | May approve BE-cards and make them ready for operation | x | x | |||
Create comment | May add comments to the points on the BE-cards | x | x | |||
Web access | User has web access to the module | x | x | x | x | x |
Mobile access | May access the assignment registration module via web | x | x | x | x | x |
AjourInspect and AjourQA
Permissions | Description | Administrator | Consultant | Contractor | Project Admin | Facility Manager |
Registrations | Actions to registrations | |||||
Create | User may create new registrations | |||||
AjourQA | Requires B license | x | x | x | x | x |
Supervision | Requires A license | x | x | x | x | x |
Project | Requires A license | x | x | x | x | x |
Defect | Requires A license | x | x | x | x | x |
Preregistration | Requires A license | x | x | x | x | x |
Edit | May edit a registration | |||||
Own | May edit own registrations | x | x | x | x | |
Own company | May edit registrations created by or assigned to own company | x | x | x | x | |
Others | May edit all registrations | x | x | |||
Status | May change status on a registration | |||||
Responsible | ||||||
Own | May set status on own registrations | x | x | x | x | |
Own company | May set status on registrations created by own company | x | x | x | x | |
Others | May set status on all registrations in the responsible column | x | x | |||
Receiver | ||||||
Own | May set status on own received registrations | x | x | x | x | |
Own company | May edit registrations created by or assigned to own company | x | x | x | x | |
Others | May edit all registrations | x | x | |||
Forward status | ||||||
Sender | ||||||
Own | May set status on own registrations | x | x | x | x | |
Own company | May set status on registrations made by own company | x | x | x | x | |
Others | May set status on all registrations in the responsible column | x | x | |||
Receiver | ||||||
Own | May set status on own received registrations | x | x | x | x | |
Own company | May set status on registrations assigned to own company | x | x | x | x | |
Others | May set status on all registrations in the receiver column | x | x | |||
Delete | ||||||
Own | May delete own registrations | x | x | |||
Own company | May delete registrations created by own company | x | x | |||
Others | May delete all registrations | x | x | |||
Watch | ||||||
Responsible | ||||||
Own | May see registrations created by oneself | x | x | x | x | x |
Own company | May see registrations created by oneself and user of the same companies | x | x | x | x | x |
Others | May see all registrations created | x | x | x | ||
Receiver | ||||||
Own | May see registrations where user is set as receiver | x | x | x | x | x |
Own company | May see registrations where user or someone from the same company is set as receiver | x | x | x | x | x |
Others | May see all registrations created | x | x | x | ||
Generally | ||||||
View deleted | May see and re-create deleted registrations | x | x | |||
Receive daily status | The user receives daily updates about outstanding registrations | x | x | x | x | x |
Show log | May see log on actions made on registrations | x | x | |||
Web access | May access AjourInspect and AjourQA on web | x | x | x | x | x |
Mobile access | May access AjourInspect and AjourQA on app | x | x | x | x | x |
Edit categories | May add and edit groups and categories in the project | x | x | |||
Attached | User can apply data from this property / case | x | x | x | x | x |