Last modified: June 23, 2021

Explanation of user permissions in Ajour System

Permission management is under user administration in Ajour. When selecting a user, a property can subsequently be selected for the user’s permissions to use. A permission tree is displayed which is a hierarchical division of permissions in Ajour.

AjourBox global

Project folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit project foldersRename, create and delete folders under blueprints in AjourBoxx
Edit blueprintsUpload and delete blueprints in the projectx
View blueprints in AjourBoxSee blueprints in AjourBoxx
Assigned folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesMay create, rename and delete a file in assigned foldersx
OwnMay upload, delete and add a description to own filesx
Own companyMay delete and add a description to files uploaded by users of the same companyx
OthersMay delete and add a description to all filesx
Show versioned filesSee files before they are published and become a revisionx
AdministratorAssign and remove access to assigned foldersx
ReadMay download files from assigned foldersx
Edit foldersMay create, rename and delete sub-folders in the assigned folderx
Revision and version controlUpload new revisions/versions and change the number of revisionx
Publish filesPublish files in assigned foldersx
Closed folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesx
OwnMay upload, delete and add a description to own filesx
Own companyMay delete and add a description to files uploaded by users of the same companyx
OthersMay delete and add a description to all filesx
Show versioned filesSee files before they are published and become a revisionx
ReadMay download files from closed foldersx
Edit foldersMay create, rename and delete in closed foldersx
Revision and version controlUpload new revisions/versions and change the number of revisionx
Publish filesPublish in closed foldersx
Public folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesMay upload, delete, and add a description to filesx
OwnMay upload, delete and add a description to own filesx
Own companyMay delete and add a description to files uploaded by users of the same companyx
AllMay delete and add a description to all filesx
Show versioned filesSee files before they are published and become a revisionx
ReadMay download files from public foldersx
Edit foldersMay create, rename and delete public foldersx
Revision and version controlUpload new revisions/versions and change the number of revisionx
Publish filesMay change the status of a file from version to revision in public foldersx
Generally
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility manager
View disk usageMay see how much space the project data takes up in the systemx + All properties
Add / remove user licensesMay purchase and terminate licenses in the administration modulex
Edit category templatesMay edit templates for the system and transfer them to a categoryx

Project permissions

AjourBox

Assigned folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesMay create, rename and delete a file in assigned foldersx
OwnMay upload, delete and add a description to own filesxxx
Own companyMay delete and add a description to files uploaded by users of the same companyxxx
OthersMay delete and add a description to all filesxx
Show versioned filesSee files before they are published and become a revisionxx
AdministratorAssign and remove access to assigned foldersxx
ReadMay download files from assigned foldersxxxxx
Edit foldersMay create, rename and delete sub-folders in the assigned folderxxx
Revision and version controlUpload new revisions/versions and change the number of revisionxxx
Publish filesPublish files in assigned foldersxx
Closed folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesMay create, rename and delete a file in closed foldersxx
OwnMay upload, delete and add a description to own filesxx
Own companyMay delete and add a description to files uploaded by users of the same companyxx
OthersMay delete and add a description to all filesxx
Show versioned filesSee files before they are published and become a revisionxx
ReadMay download files from closed foldersxx
Edit foldersMay create, rename and delete in closed foldersxx
Revision and version controlUpload new revisions/versions and change the number of revisionxx
Publish foldersMay change the status of a file from version to revision in closed foldersxx
Public folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Edit filesMay create, rename and delete a file in public foldersxxx
OwnMay delete and add a description to files that the user himself has uploadedxxxx
Own companyMay delete and add a description to files uploaded by users of the same companyxxxx
OthersMay delete and add a description to all filesxx
Show versioned filesSee files before they are published and become a revisionxx
ReadMay download files from closed foldersxxxxx
Edit foldersMay create, rename and delete in public foldersxx
Revision and version controlUpload new revisions/versions and change the number of revisionxx
Publish filesMay change the status of a file from version to revision in public foldersxx

App

Files
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Editx
OtherMay rename all files in AjourBox on the appxx
OwnMay rename own files in AjourBox on the appxxx
Delete
OtherMay delete all files in AjourBox on the appxx
OwnMay delete own files in AjourBox on the appxxx
AddMay add photo drawing to the app and add pictures to registrations to the web partx
Folders
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
View
PublicMay see public folders in AjourBox on the appxxxxx
ClosedMay see closed folders in AjourBox on the appxx
CreateMay create folders in AjourBoxx
DeleteMay delete folders in AjourBoxxx
RenameMay rename folders in AjourBoxx

AjourTender

PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Tender administratorMay create and edit tendersx

Generally

Property / Project
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
CreateMay create new projectsx
EditMay edit information in the projectxx
DeleteMay archive the projectx
Delete permanentlyMay delete the projectx
Account
PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Change permissionsMay change the permissions of the usersxx
Receive user registration e-mailsReceives an e-mail when the user asks for access from the login pagexx
Show all usersAll users in the system will be visible in the administrationxx
Use AjourQA report generatorMay apply report generator in AjourQAx
Receive daily status on updated files in AjourBoxMay receive notifications via mail when new files are uploaded in the folders to which the user has accessxxxxx

AjourFM

PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
Delete
OwnMay delete own BE-cardsxxx
With yellow / blue statusMay edit or delete own BE-cards with yellow/blue statusx
With green / white statusMay edit or delete BE-cards with green/white status
OtherMay delete all BE-cardsxx
Edit
Edit responsible / created
With yellow / blue statusMay edit BE-cards with yellow/blue statusxxxxx
With green / white statusMay edit BE-cards with green/white statusxxx
OtherMay edit all BE-cardsxxx
Complete
OwnMay report own BE-cards completexxxx
OtherMay report the BE-cards of others completexx
Set responsible usersMay change / set the responsible user on the BE-cards
Set maintenance responsibleMay set responsible of operation on BE-cardsxx
Set warranty responsibleMay set responsible of guarantee on BE-cardsxx
AjourFM Generally
Create
ReopenMay reopen approved BE-cardsxx
ApproveMay approve BE-cards and make them ready for operationxx
Create commentMay add comments to the points on the BE-cardsxx
Web accessUser has web access to the modulexxxxx
Mobile accessMay access the assignment registration module via webxxxxx

AjourInspect and AjourQA

PermissionsDescriptionAdministratorConsultantContractorProject AdminFacility Manager
RegistrationsActions to registrations
CreateUser may create new registrations
AjourQARequires B licensexxxxx
SupervisionRequires A licensexxxxx
ProjectRequires A licensexxxxx
DefectRequires A licensexxxxx
PreregistrationRequires A licensexxxxx
EditMay edit a registration
OwnMay edit own registrationsxxxx
Own companyMay edit registrations created by or assigned to own companyxxxx
OthersMay edit all registrationsxx
StatusMay change status on a registration
Responsible
OwnMay set a status on own registrationsxxxx
Own companyMay set a status on registrations created by own companyxxxx
OthersMay set a status on all registrations in the responsible columnxx
Receiver
OwnMay set a status on own received registrationsxxxx
Own companyMay edit registrations created by or assigned to own companyxxxx
OthersMay edit all registrationsxx
Forward status
Sender
OwnMay set a status on own registrationsxxxx
Own companyMay set a status on registrations made by own companyxxxx
OthersMay set a status on all registrations in the responsible columnxx
Receiver
OwnMay set a status on own received registrationsxxxx
Own companyMay set a status on registrations assigned to own companyxxxx
OthersMay set a status on all registrations in the receiver columnxx
Delete
OwnMay delete own registrationsxx
Own companyMay delete registrations created by own companyxx
OthersMay delete all registrationsxx
Watch
Responsible
OwnMay see registrations created by oneselfxxxxx
Own companyMay see registrations created by oneself and user of the same companiesxxxxx
OthersMay see all registrations createdxxx
Receiver
OwnMay see registrations where the user is set as a receiverxxxxx
Own companyMay see registrations where the user or someone from the same company is set as a receiverxxxxx
OthersMay see all registrations createdxxx
Generally
View deletedMay see and re-create deleted registrationsxx
Receive daily statusThe user receives daily updates about outstanding registrationsxxxxx
Show logMay see the log on actions made on registrationsxx
Web accessMay access AjourInspect and AjourQA on the webxxxxx
Mobile accessMay access AjourInspect and AjourQA on appxxxxx
Edit categoriesMay add and edit groups and categories in the projectxx
AttachedUser can apply data from this property/casexxxxx
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