Explanation of user permissions in Ajour System

Last modified: January 7, 2021

Explanation of user permissions in Ajour System

Permission management is under user administration in Ajour. When selecting a user, a property can subsequently be selected for the user’s permissions to use. A permission tree is displayed which is a hierarchical division of permissions in Ajour.

AjourBox global

Project folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit project folders	Rename, create and delete folders under registration drawings in AjourBox	x
Edit registration drawings	Upload and delete registration drawings in the project	x
View registration drawings in AjourBox	See registration drawings in AjourBox	x

Assigned folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files	May create, rename and delete file in assigned folders	x
Own	May upload, delete and add description to own files	x
Own company	May delete and add description to files uploaded by users of the same company	x
Others	May delete and add description to all files	x
Show versioned files	See files before they are published and become a revision	x
Administrator	Assign and remove access to assigned folders	x
Read	May download files from assigned folders	x
Edit folders	May create, rename and delete sub-folders in the assigned folder	x
Revision and version control	Upload new revisions / versions and change number of revision	x
Publish files	Publish files in assigned folders	x

Closed folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files		x
Own	May upload, delete and add description to own files	x
Own company	May delete and add description to files uploaded by users of the same company	x
Others	May delete and add description to all files	x
Show versioned files	See files before they are published and become a revision	x
Read	May download files from closed folders	x
Edit folders	May create, rename and delete in closed folders	x
Revision and version control	Upload new revisions / versions and change number of revision	x
Publish files	Publish in closed folders	x

Public folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files	May upload, delete and add description to files	x
Own	May upload, delete and add description to own files	x
Own company	May delete and add description to files uploaded by users of the same company	x
All	May delete and add description to all files	x
Show versioned files	See files before they are published and become a revision	x
Read	May download files from public folders	x
Edit folders	May create, rename and delete public folders	x
Revision and version control	Upload new revisions / versions and change number of revision	x
Publish files	May change the status of a file from version to revision in public folders	x

Generally
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility manager
View disk usage	May see how much space the project data takes up in the system	x + All properties
Add / remove user licenses	May purchase and terminate licenses in the administration module	x
Edit category templates	May edit templates for the system and transfer them to a category	x

Project permissions

AjourBox

Assigned folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files	May create, rename and delete file in assigned folders	x
Own	May upload, delete and add description to own files	x	x		x
Own company	May delete and add description to files uploaded by users of the same company	x	x		x
Others	May delete and add description to all files	x			x
Show versioned files	See files before they are published and become a revision	x			x
Administrator	Assign and remove access to assigned folders	x			x
Read	May download files from assigned folders	x	x	x	x	x
Edit folders	May create, rename and delete sub-folders in the assigned folder	x	x		x
Revision and version control	Upload new revisions / versions and change number of revision	x	x		x
Publish files	Publish files in assigned folders	x			x

Closed folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files	May create, rename and delete file in closed folders	x			x
Own	May upload, delete and add description to own files	x			x
Own company	May delete and add description to files uploaded by users of the same company	x			x
Others	May delete and add description to all files	x			x
Show versioned files	See files before they are published and become a revision	x			x
Read	May download files from closed folders	x			x
Edit folders	May create, rename and delete in closed folders	x			x
Revision and version control	Upload new revisions / versions and change number of revision	x			x
Publish folders	May change the status of a file from version to revision in closed folders	x			x

Public folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit files	May create, rename and delete file in public folders	x	x		x
Own	May delete and add description to files that the user himself has uploaded	x	x	x	x
Own company	May delete and add description to files uploaded by users of the same company	x	x	x	x
Others	May delete and add description to all files	x			x
Show versioned files	See files before they are published and become a revision	x			x
Read	May download files from closed folders	x	x	x	x	x
Edit folders	May create, rename and delete in public folders	x	x
Revision and version control	Upload new revisions / versions and change number of revision	x			x
Publish files	May change the status of a file from version to revision in public folders	x			x

App

Files
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Edit		x
Other	May rename all files in AjourBox on the app	x			x
Own	May rename own files in AjourBox on the app	x	x		x
Delete
Other	May delete all files in AjourBox on the app	x			x
Own	May delete own files in AjourBox on the app	x	x		x
Add	May add photo drawing to the app and add pictures to registrations to the web part	x

Folders
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
View
Public	May see public folders in AjourBox on the app	x	x	x	x	x
Closed	May see closed folders in AjourBox on the app	x			x
Create	May create folders in AjourBox	x
Delete	May delete folders in AjourBox	x			x
Rename	May rename folders in AjourBox	x

AjourTender

Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Tender administrator	May create and edit tenders	x

Generally

Property / Project
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Create	May create new projects	x
Edit	May edit information in the project	x			x
Delete	May archive the project	x
Delete permanently	May delete the project	x

Account
Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Change permissions	May change the permissions of the users	x			x
Receive user registration e-mails	Receives an e-mail when the user asks for access from the login page	x			x
Show all users	All users in the system will be visible in the administration	x			x
Use AjourQA report generator	May apply report generator in AjourQA	x
Receive daily status on updated files in AjourBox	May receive notifications via mail when new files are uploaded in the folders to which the user has access	x	x	x	x	x

AjourFM

Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Delete
Own	May delete own BE-cards	x	x		x
With yellow / blue status	May edit or delete own BE-cards with yellow / blue status			x
With green / white status	May edit or delete BE-cards with green/white status
Other	May delete all BE-cards	x			x
Edit
Edit responsible / created
With yellow / blue status	May edit BE-cards with yellow / blue status	x	x	x	x	x
With green / white status	May edit BE-cards with green / white status	x	x		x
Other	May edit all BE-cards	x			x	x
Complete
Own	May report own BE-cards complete	x	x	x	x
Other	May report the BE-cards of others complete	x			x
Set responsible users	May change / set the responsible user on the BE-cards
Set maintenance responsible	May set responsible of operation on BE-cards	x			x
Set warranty responsible	May set responsible of guarantee on BE-cards	x			x
AjourFM Generally
Create
Reopen	May reopen approved BE-cards	x			x
Approve	May approve BE-cards and make them ready for operation	x			x
Create comment	May add comments to the points on the BE-cards	x			x
Web access	User has web access to the module	x	x	x	x	x
Mobile access	May access the assignment registration module via web	x	x	x	x	x

AjourInspect and AjourQA

Permissions	Description	Administrator	Consultant	Contractor	Project Admin	Facility Manager
Registrations	Actions to registrations
Create	User may create new registrations
AjourQA	Requires B license	x	x	x	x	x
Supervision	Requires A license	x	x	x	x	x
Project	Requires A license	x	x	x	x	x
Defect	Requires A license	x	x	x	x	x
Preregistration	Requires A license	x	x	x	x	x
Edit	May edit a registration
Own	May edit own registrations	x	x	x	x
Own company	May edit registrations created by or assigned to own company	x	x	x	x
Others	May edit all registrations	x			x
Status	May change status on a registration
Responsible
Own	May set status on own registrations	x	x	x	x
Own company	May set status on registrations created by own company	x	x	x	x
Others	May set status on all registrations in the responsible column	x			x
Receiver
Own	May set status on own received registrations	x	x	x	x
Own company	May edit registrations created by or assigned to own company	x	x	x	x
Others	May edit all registrations	x			x
Forward status
Sender
Own	May set status on own registrations	x	x	x	x
Own company	May set status on registrations made by own company	x	x	x	x
Others	May set status on all registrations in the responsible column	x			x
Receiver
Own	May set status on own received registrations	x	x	x	x
Own company	May set status on registrations assigned to own company	x	x	x	x
Others	May set status on all registrations in the receiver column	x			x
Delete
Own	May delete own registrations	x			x
Own company	May delete registrations created by own company	x			x
Others	May delete all registrations	x			x
Watch
Responsible
Own	May see registrations created by oneself	x	x	x	x	x
Own company	May see registrations created by oneself and user of the same companies	x	x	x	x	x
Others	May see all registrations created	x			x	x
Receiver
Own	May see registrations where user is set as receiver	x	x	x	x	x
Own company	May see registrations where user or someone from the same company is set as receiver	x	x	x	x	x
Others	May see all registrations created	x			x	x
Generally
View deleted	May see and re-create deleted registrations	x			x
Receive daily status	The user receives daily updates about outstanding registrations	x	x	x	x	x
Show log	May see log on actions made on registrations	x			x
Web access	May access AjourInspect and AjourQA on web	x	x	x	x	x
Mobile access	May access AjourInspect and AjourQA on app	x	x	x	x	x
Edit categories	May add and edit groups and categories in the project	x			x
Attached	User can apply data from this property / case	x	x	x	x	x

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